Online Events Manager

Online Events Manager & Administrative Genius - Vet Education

STOP.

Before you go any further, read this.

DO NOT USE EASY APPLY. Applications are accepted by direct email only, to . Not through LinkedIn. If you apply through LinkedIn, it will not reach us.

Attention to detail is the whole job, so please send us exactly what we have requested under HOW TO APPLY below.

Are you an English language enthusiast with a flair for creative writing and a keen eye for grammar and spelling? Do you have a passion for technology and a track record of successfully managing busy events - be it online or physical?

If you are, VetEducation is looking for you to join our team as an Online Events Coordinator

About VetEducation

We're more than your average veterinary CE provider - and we're proud of that. Since 2007, VetEducation () has delivered premium online courses and webinars to veterinary professionals worldwide. We're here to help our community thrive with clinically relevant, engaging education - and we want to grow that mission with you on board.

Before we even start - the very first criteria is that you need to be CRAZY about animals.

We are part of the veterinary industry - so as colleagues, a deep love and respect for animals is the first thing we need to have in common.

Responsibilities and Skills Required:

Impeccable English Communication - Non-Negotiable

This is the single most important requirement in this role. You will be communicating daily via video and email, with international veterinary clinicians, academics, and stakeholders across multiple time zones and cultures.

We need someone who thinks natively in English. You need to speak and write with natural fluency, confidence, and warmth. Your grammar, tone, and word choice should feel effortless rather than translated or AI generated.

If English is the language your brain reaches for first, we want to hear from you.

Your written and spoken English will be assessed at every stage of this application process.

Organisational Skills Under Pressure - Non-Negotiable

Online events have many moving parts- speakers, slide decks, registration links, tech checks, attendee communications, post production editing, key stakeholder communication and everything in between - done on time without exception.

We need someone with a proven track record of managing multiple concurrent projects without dropping the ball. Experience in event coordination, project management, IT project administration, or advertising production will be highly regarded.

In your cover letter to us, we want to see evidence of real systems, like checklists that you may have built you've built, workflows / systems you've created , and projects you've delivered on time when the pressure was on.

In your cover letter, please give us a specific example of a time you successfully managed multiple deadlines simultaneously. Tell us what your system looked like.

Attention to Detail - Non-Negotiable

Your role is a front facing role. hence, this is the skill that holds everything together in this role and it is also the hardest one to fake

What we mean here are things like - A wrong link in an attendee email. A speaker's name spelled inconsistently. A time zone error in a calendar invite. These are just some examples and in this role, these affect the entire flow of an event.

We need someone who catches errors before they go out. Someone who reads everything twice and who notices what shouldn't be there.

Tech Savviness:

You will need to be well-versed in various technologies, including virtual event platforms, collaboration tools, and CMS platforms. You will be involved in video editing of the lectures that are produced and preparation of all the presentation material that is sent to you before an event. This role will require you to adapt quickly to learn and utilize new technologies effectively.

Event Coordination:

You will be taking charge of planning, coordinating, and executing online events. To do this role efficiently and effectively, you will be managing all the moving parts that go into organising events.

You will need to be good at following existing checklists and creating your own as you see fit to create efficient workflows. Your responsibility is to ensure a seamless event and experience for all stakeholders.

Digital Partnerships:

You will collaborate with clients and digital partners to develop and nurture sponsorships and collaborations, and contribute to VetEducation's presence in the veterinary education space.

Marketing Support:

You'll work closely with our marketing team on social media engagement, content creation, and event promotion

Initiative and Strategy:

We want someone who is proactive and displays initiative to identify opportunities for improvement, contribute to event strategies, and suggest innovative ideas to enhance the VetEducation's digital presence.

Collaborative Team Player:

We're a small, close-knit team. Everyone chips in, everyone communicates, and everyone matters. As the company grows, this role will expand and you'll have opportunities to diversify your skill set if you choose to.

Some Additional Details:

This is a work from home position and your workday starts at 8:00 am IST. The role is full-time, 5 days a week, 40 hours a week- Mon - Fri.

Competitive compensation based on experience

A strong internet connection and your own computer is vital to this position as we communicate daily with team members and clients via video chat.

This is a busy role with a lot of international video communication between team members and clients-so we would need minimal distractions and a quiet office spaced during the time that you allocate to your role.

Reliability matters deeply to us. Unless you can wholeheartedly commit, please do not apply.

HOW TO APPLY FOR THIS ROLE:

To apply, please send the following to Dr Charisma Judge -

1) Your Resume and

2) Your Cover letter - including a specific example of how you've managed multiple deadlines simultaneously, and what your system looked like. Experience in online events management or project management should be detailed here.

3) Writing samples that show us your everyday written voice. Real, dated email correspondence is what we are after. In a world where everything is helped along by AI, what we really want to see is how you naturally word your everyday conversations and correspondence. Please send a few dated emails only, no blogs or articles. Feel free to redact anything sensitive, names, email addresses, project names, all of that. Email communication with international clinicians and academics is a mainstay of this role, so this matters to us.

4) A short video - grab your phone and record a video selfie of yourself - tell us three things in your own words 1) who you are, 2) why you think you'd be great at this role, and 3) something that made you genuinely laugh recently at work or in life. Please keep it natural and keep it you.