Front Desk And Administration Executive

Roles & Responsibilities

• Greeting and welcome visitors with warmth and professionalism at front desk.

• Inform respective teams of client’s arrival.

• Arrange beverages, snacks, meals for meetings and guests.

• Handle incoming calls, emails, and walk-in inquiries and transferring the information to

relevant people.

• Ensure the reception and waiting area is always clean, tidy, and presentable and coordinate with the housekeeping team for the same.

• All stations to be checked with all their amenities like stationery, camera, cables etc.

• Schedule and allocate stations as per requirement.

• Make sure that the stations are checked after every meeting.

• Set up Zoom/Teams meetings and ensure audio-visual systems are functional.

• Maintain master contact list – Clients, vendors, contractors, consultants.

• Maintain Applicant master details.

• Update MCD car parking list and issue stickers.

• Maintain MIS for site visit/client meeting held outside Mira.

Admin Responsibilities

• Storage upkeep.

• Stationary order and upkeep.

• First Aid kit upkeep.

• Ordering food and beverages for pantry.

• Ordering housekeeping materials.

• Medical Emergency Protocol.

• Fire Emergency Protocol and drill half yearly.

• AMCs.

• Check billings.

• Handle all incoming and outgoing courier bookings and maintaining the MIS.

• Make travel arrangements (cabs) for employees for meetings.

• Car parking arrangements for Clients and important guests and the new employees.