Purchase Executive

Key Responsibilities

1. Procurement & Purchasing

• Raise Purchase Orders (POs) as per approved requirements.
  
• Procure raw materials, packaging materials, bakery ingredients, consumables, and other operational requirements.
  
• Ensure timely delivery of materials to avoid stock shortages.
  
• Follow procurement policies and approval procedures.
  

2. Vendor Management

• Identify and develop new suppliers.
  
• Obtain quotations from multiple vendors.
  
• Compare prices, quality, delivery timelines, and payment terms.
  
• Maintain healthy relationships with suppliers.
  
• Conduct periodic vendor performance evaluations.
  

3. Cost Control & Negotiation

• Negotiate prices and commercial terms with vendors.
  
• Achieve cost savings without compromising quality.
  
• Monitor market price fluctuations of key materials.
  
• Support management in annual rate contracts and strategic sourcing.
  

4. Inventory Coordination

• Coordinate with Stores, Production, and Operations teams regarding material requirements.
  
• Monitor stock levels and reorder points.
  
• Prevent stock-outs and excess inventory.
  
• Follow FIFO and inventory control practices.
  

5. Documentation & Compliance

• Maintain purchase records, quotations, comparative statements, and agreements.
  
• Ensure proper documentation of all procurement transactions.
  
• Verify invoices and coordinate with Accounts for payment processing.
  
• Comply with company procurement policies and audit requirements.
  

6. Reporting & Analysis

• Prepare daily, weekly, and monthly purchase reports.
  
• Track vendor performance and delivery compliance.
  
• Analyze purchase trends and suggest improvements.
  
• Present procurement data to management when required.
  

Requirements

Educational Qualification

• Graduate in Commerce, Business Administration, Supply Chain Management, or any related field.
  
• Diploma/Certification in Materials Management or Procurement is an added advantage.
  

Experience

• 2–5 years of experience in Purchasing, Procurement, or Supply Chain.
  
• Experience in Food, Bakery, QSR, FMCG, Retail, or Manufacturing industry preferred.
  

Required Skills

• Vendor negotiation and relationship management.
  
• Purchase order management.
  
• Cost analysis and budgeting.
  
• Inventory management knowledge.
  
• Strong communication and coordination skills.
  
• Proficiency in MS Excel and ERP software.
  
• Attention to detail and documentation skills.